7 Top VoIP Phone Systems for Schools in 2024

Senior Writer: Priya Naha

Reading Time: 7 Minutes

Published : February 26, 2024

Struggling to manage parent-teacher communication and institutional administrative tasks? VoIP phone systems for schools can help. 

With VoIP systems, institutions have improved call handling by 67%, enhanced message management by 63%, and increased remote working by 57%. 

To help you leverage such lucrative benefits, we have curated this guide on the top 7 VoIP systems for schools with features, advantages and disadvantages, and pricing. Let’s get started!

What is a Phone System for Schools and Colleges?

A phone system for schools and colleges is a set of multiple interconnected phone lines for the staff to handle phone calls using their desired devices. Such systems provide each staff member with a distinct phone connection loaded with tons of features. 

This not only makes administration at schools more efficient but also ensures seamless communication among students, staff, and parents. What’s more, school phone systems have access control features to safeguard school data against intruders. 

Pro-tip

Schools relying on traditional systems for communication experience high calling expenses, inefficient staff-parent-student communication, and hampered collaboration. VoIP phone systems such as DialerHQ can change that with internet-driven communication, edgy communication tools, and advanced collaboration features.

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Which Phone System is the Best for Schools and Colleges?

Individuals, colleges, schools, and businesses often rely on Private Branch Exchange (PBX), Plain Old Telephone Service (POTS), or Voice over Internet Protocol (VoIP). 

• However, you must remember that traditional phone systems like POTS and Private Branch Exchange (PBX) are slightly obsolete when compared to robust VoIP systems and offer no advanced features. Such outdated technology of traditional phone systems interrupts communication. 

• In today’s remote learning era, traditional systems with attached hardware may drop phone calls, hamper learning, and introduce miscommunication due to bugs or service outages. Also, such hardware is prone to outages due to bad weather or wear and tear. 

On the flip side, VoIP phone systems for schools solve all of these problems as they run on an internet connection, making it an advanced choice among other systems. 

Apart from cutting-edge technology, VoIP systems are affordable as they require no additional hardware and involve monthly pricing plans. 

In fact, businesses save an average of 30-50% when they adopt VoIP. Not just that, VoIP systems are customizable as per your institution’s needs and scalable with just a plan upgrade. 

Why Do Schools and Colleges Need Cloud-Based Phone Systems?

Do you run a school or college? If yes, you’d be aware of the influx of calls institutions receive every day. Managing all the calls with a traditional phone system is exhausting and overwhelming. 

That’s why schools need robust and best VoIP phone systems. It solves the management problem with its advanced capabilities and features. On top of that, the best VoIP phone systems bring in a plethora of benefits for educational institutions. Let’s explore them in detail –

1. Cost-effectiveness

Cloud-based phone systems like DialerHQ offer calling facilities at affordable rates and pricing plans. Moreover, VoIP can help you save 50-75% of overall phone costs on average. 

Unlike a traditional landline phone system, it doesn’t require any additional hardware or equipment to operate, adding to the cost-effectiveness. 

2. Enhanced communication experience 

Trusted VoIP phone systems like DialerHQ are loaded with advanced features like CRM integration, IVR, and automatic call distribution. These features improve the overall communication experience among teachers, parents, and students.

3. High flexibility 

VoIP phone systems are known for their unparalleled flexibility. You can access them from your desired location at your convenient time. 

How? It operates over the internet, so as long as your device has internet, you can work remotely without any interruptions or information loss. 

4. Great scalability

As your institution expands, your student number grows. To manage the growing number, you need more staff. Virtual phone systems scale with your institution. For that, you just need to add more users to your system with a few clicks on the dashboard. 

5. Robust security 

94% of businesses have experienced improved security after adopting a cloud phone system.

Cloud-based phone systems have built-in security features like multiple security encryptions and two-factor authentication to eliminate security threats. Such security features ensure that no hacker ever can intercept your conversations or get access to sensitive information.

Comparison of Top 7 VoIP Phone Systems for Schools and Colleges

Top 7 VoIP Phone Systems for Schools and Colleges 

The market is flooded with VoIP phone systems for schools and colleges, making it difficult for institutions to make the right choice. To help you out, we have curated this buyer’s guide on VoIP phone systems. Let’s dive in –

1. DialerHQ

DialerHQ is an intelligent VoIP phone system for schools and colleges that facilitates seamless communication and improved collaboration among school administration, parents, and students. It has a cutting-edge feature stack that facilitates smooth communication for educational institutions.

Pricing

As an enterprise-specific solution, DialerHQ caters exclusively to large teams or organizations. Connect with the DialerHQ sales team at [email protected] for personalized quotes, or start a free trial for first-hand experience.

2. CallHippo

CallHippo is one of the most reputable VoIP phone systems for schools that just takes 3 minutes to set up and start using. CallHippo can be utilized by schools and educational institutes to improve the communication process. To implement it, just get a phone number, add staff members, and make calls.

Pricing 

Starter: $18/user/month

Professional: $30/user/month

Ultimate: $42/user/month

3. KrispCall

KrispCall is a phone system for schools that allows school administration to cater to all communication channels in a unified dashboard. It offers affordable plans for all schools, great security to safeguard student data, and advanced features for easy administration.

Pricing 

Essential: $12/user/month

Standard: $32/user/month

Enterprise: Contact sales

4. Nextiva

Nextiva is a powerful school VoIP phone system that allows you to unify all staff-student-parent collaboration, calling, and messaging via NextivaONE. It lets students connect with classmates in a common messaging platform.

Pricing 

Essential: $18.95/user/month

Professional: $22.95/user/month

Enterprise: $32.95/user/month

5. RingCentral

RingCentral is a complete VoIP phone system for school and college communication solutions that combines all elements of a phone system. Its AI features are all you need for better school administration and efficient parent or student call handling.

Pricing 

Core: $20/user/month

Advanced: $25/user/month

Ultra: $35/user/month

6. CloudTalk

CloudTalk is a cloud-based phone system for schools that lets you deliver the best support to parents and students with its amazing features. It integrates with 35+ software, ensuring centralized access to information for school staff and the administrative team.

Pricing 

Starter: $25/month

Essential: $30/month

Expert: $50/month

Custom: Contact sales

7. GoTo Connect

GoTo is one of those unparalleled VoIP phone systems for schools that enable you to build great workflows so all calls are directed to the right staff member. This hosted VoIP for private schools ensures simple staff-parent call management and administration.

Pricing 

Basic: $27/user/month

Standard: $32/user/month

Premium: $43/user/month

Things to Consider While Choosing a Phone System for Schools and Colleges

Choosing the right phone system for your educational institution (school or college) is critical to ensuring interruption-free communication, collaboration, and information sharing. 

That’s why it’s non-negotiable to make a wise choice. Here are the major things to consider –

1. Advanced features

Your chosen school system must have all the features you need for seamless communication and collaboration. Some of them are auto broadcasting, call routing, video conferencing, and call recording.

2. Affordability 

The right VoIP solutions for schools perfectly fit your budget and align with your business needs. For that, explore and compare pricing plans of different systems.

3. Customer support availability

Ideally, VoIP phone solutions must provide 24/7 customer support. Not only that, customer support must have short response times in case of service outages, security issues, or any system malfunction.

4. Security

When choosing your phone service provider, always make sure that it has encryption and security features to safeguard user data privacy and avoid unauthorized access. 

5. User interface 

Choose a VoIP phone system with an easy interface so your staff doesn’t struggle to navigate its functionality and features.  

6. Scalability 

Don’t select a VoIP system before ensuring that the system is capable of catering to the school’s growing needs. Your system must allow you to purchase advanced features on demand, add more users, or shift to a higher bundle tier. 

7. Compatibility

Before finalizing your VoIP system, you must check whether it is compatible with your existing education applications, or you’ll have to build a new infrastructure. This way, you can avoid post-purchase cost spikes or surprises. 

8. User reviews

To be sure of a particular system’s service quality, read the reviews posted by users on software rating platforms like SoftwareSuggest, Capterra, or G2.

Wrapping Up

VoIP solutions for schools facilitate seamless and affordable staff-student communication in schools and colleges across multiple channels. Such systems enhance the communication experience, reduce call costs, and induce flexibility in the institutions’ operations. 

To avail of these benefits, you must explore the systems listed in our buyer’s guide. If that seems overwhelming, straightaway choose a reliable and feature-rich VoIP system like DialerHQ. 

DialerHQ has all the features you need to streamline communication, manage call data, and improve collaboration among the staff. So, wait no further; head to DialerHQ and start a free trial now.

Priya Naha

Priya is a seasoned writer with over 5 years of experience, specializing in VoIP and cloud telephony. She is also well informed about content and digital marketing. Her expertise extends to SEO, ensuring her work not only informs but also ranks. She’s your go-to writer for the telecom industry.

Updated : February 27, 2024

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